Divisional Secretariat - Maruthankerny

1. Human Resource Management

• Appointment, confirmation, promotion, transfer, and acting appointments of officers
• Maintenance of personal files

2. Leave & Attendance Administration

• Processing all types of leave (casual, vacation, sick, maternity, no-pay, etc.)
• Maintaining attendance and duty records
• Managing late attendance and disciplinary attendance issues

3. Disciplinary & Welfare Matters

• Handling disciplinary inquiries and actions
• Managing grievances and appeals of officers
• Coordinating staff welfare activities

4. Salary & Allowances (often with Accounts Branch)

• Preparation of salary increments and efficiency bar matters
• Processing allowances, overtime, and arrears
• Handling pension-related documentation

5. Training & Capacity Development

• Identifying training needs of officers
• Nominating staff for training programs and workshops
• Maintaining training records

6. Pension & Retirement Matters

• Processing retirement, pension, and gratuity documents
• Handling death-in-service

7. Administrative & Office Management Support

• Preparation of duty lists and office orders
• Handling internal circulars and establishment-related correspondence

Public-Related Functions of the Establishment Branch

1.     Handling Public Complaints - Referring complaints for inquiry and taking necessary action

2.    Right to Information (RTI)

• Assisting in processing RTI requests related to establishment and administrative matters
• Providing information in accordance with RTI Act provisions

3.    Certification / Countersign of Official Documents

• Countersigning documents issued by Grama Niladhari or subject officers when required
• Verifying authenticity and accuracy before countersigning
• Countersigning documents required for courts, banks, schools, universities or government institutions
• Ensuring documents comply with administrative regulations

Encourage participation of the disadvantaged and suffering social groups in social development,by providing relief and rehabilitation and creating a background to prevent them falls into such conditions.

1. Allowances for Infirm Aged and Disabled (Public Monthly Allowance and Cancer; Leprosy, Cephalemia, Tuberculosis, Kidney Disease, Spinal cord injury etc.)

2. Provision of assistive equipment (tricycle, chair, special wheelchairs,; waste chair, waste wheelchair, walker, crutch, hearing aid, nose mask, air mattress, water mattress, white rattan, cot and adjustable bed,; artificial leg and arm).

3. Self Employed Aids

4. Relief payments for minor damages caused by accidents or destruction of property.

5. Assistance with accessible facilities for persons with disabilities (stool, toilet)

6. Apprenticeships for the differently abled

7. Payments, awards and supervision of welfare institutions (nursing homes, societies; day centers and homes for the disabled; schools).

8. Providing guidance and assistance for organizational functioning.

9. Achieving integrated solutions through PwD Steering Committees.

10. To carry out principled activities to include the upper classes in the society and to improve the standard of living.

11. Carrying out streamlining and innovation activities.

12. Supervising Vulintudavu Social Service Organisations.

13. Events (sports, awareness, and cultural events, award ceremonies) on the occasion of the International Day for the above categories; conducting

14. Provision of coordinated services with other field officers through Social Care Stations in Divisional Secretariats.

15. Adherence and maintenance of indigent aged persons in State Nursing Homes.

AIDS FROM NATIONAL ELDER'S SECRETARIAT AND NATIONAL SECRETARIAT FOR DIFFERENTLY ABLE PEOPLES

AIDS FROM PROVINCIAL DEPARTMENT OF SOCIAL SERVICE MAY

1. Providing housing, defecation facility, drinking water facility and electricity facility with a view to meet the basic needs of the common people.
2. Collection and analysis of Divisional Secretariat Divisional data and publication of Annual Statistical Manual and Resource Catalogues.
3. Alleviation of people's poverty through Praja Shakti and Gram Shakti programmes
4. Initiating development plans and projects with a view to developing the area
5. Providing necessary infrastructure facilities for the development of the area
6. Conducting regional coordination committee meetings and providing solutions to the needs and problems of the people
7. Implementation in partnership with NGOs
8. Preparation of necessary planning proposals for regional development
9. Providing appropriate advice and guidance to the public visiting the planning branch
10. Monitoring the progress related to the projects being implemented

1. To undertake all kinds of income and expenses carried out by our Secretariat
2. Credits due to birth, death, death, marriage etc
3. Receipts incurred on issue of permit for transportation of soil, timber, animals etc
4. Receipts incurred on account of leases and fines etc. for fisheries
5. Liquor, wrong. Credits incurred by business registration etc
6. Credits towards fees for examinations conducted by the Provincial and Central Governments
7. and dealing with other credit related matters related to our office
8. Issuance of annual income tax returns for vehicles.
9. Issuance of railway warrants to pensioners along with pension related obligations.
10. To procure the necessary materials for carrying out the operations of our office following the receipt procedure and deliver them to the appropriate branches.
11. Ceremonial preparation required for government officials. Like mortgage
12. Making payments
13. and housing, livelihoods. School reform. Relating to the reconstruction of roads
14. Infrastructure payments
15. Making payments to Women's Shelter
16. Making payments for calamities due to inclement weather in the country
17. Provision of Educational Equipment Allowance and Twin Child Allowance for the BPL
18. and making all other payments related to our office

1.Issuance of birth, death and marriage certificates.

2.Receiving money for certificates and issuing receipts for the same. 

3.The amount of money received on the specified day and the reason for it should be mentioned in the confirmation slip (G118) and the money should be handed over to the account   branch on the same day and a receipt should be obtained for the same (G172). 

4.Registration of delayed births and deaths within our territorial boundaries.

5.To collect documents for the purpose of carrying out the overdue registration of persons born and deceased in other areas and to send the list of said documents to the respective   Divisional Secretariats. 

6.Name change for adults. 

7.Name change for children.

8.Name addition for adults. 

9.Name addition for children.

10.Change in maternal and paternal names.

11.Correction of names. 

12.Taking steps to register marriages for those who have not registered their marriages. 

13.Cancellation of marriage registration for divorced persons

14.Obtaining duplicate copies of birth, death and marriage certificates from the registrars on a monthly basis and forwarding them to the office of the Deputy Registrar General. 

15.To send the applications for certificates which are not uploaded online in the certificates registered in the registrar units under other divisional secretariats to the respective  divisional secretariats and take steps to receive them. 

16.Sending monthly activity report to Deputy Registrar General’s office. 

17.Issuance of necessary certificates to Divisional Registrars, examination and acceptance of certificates issued by them. 

18.Confirming the authenticity of the certificates and sending them to the requested office. 

19.Dispatch of name correction report. 20. Dispatch of Vital Statistics Report. 

21.Uploading of Church Marriage Records in Certificate Book. 

22.Central Archives for receiving destroyed certificates. Delivery to Malikavatam. 

23.Proceedings for registration of certificates of missing persons. 

24.Uploading of death and birth details on the Internet.

1. Payment of monthly pensions.
2. Conducting Inspections for W&OP and disabled persons and giving recommendations to dept.of Pension.

1. Preparation of project languages ​​for programs for implementation of projects undertaken by Office of National Integration and Reconciliation.

2. Establishing social harmony in the society through co-existence association meetings conducted through village units and divisional level.

3. Application forms for missing person certificates and application forms for obtaining death certificates and submission of documents for missing persons.

4. Coordinating consultations for compensation for missing persons.

1.  Provision of real-time climate change forecast information to farmers.

2. Organize meetings of farmers at regional level to solve farmers' problems and find solutions.

3. Provision of credit facilities for agriculture and allied enterprises.

4. To assist in obtaining plant compensation for crop destruction during natural calamities.

5. Provision and promotion of appropriate tools for use of modern agricultural technologies.

6. Implementation of appropriate infrastructure and associated work programs for increasing agricultural production.

7. To provide training with modern technologies in combination with bioremedial environment

1. Creation and reconstruction of village development societies and Matar village development societies in village officer divisions, electing new management for defunct societies.

2. Taking steps to register the newly selected societies.

3. To form Samasa at the regional level by integrating the village development societies and matar societies at the regional level.

4. Conducting monthly, annual and special general meetings for the societies.

5. Selection of students for Diploma course in Cosmetology and Architecture for Women Development Center and supervision of training course.

6. Organizing regional level, district level and provincial level exhibitions of women development center.

7. Recommending beneficiaries, obtaining approval and supervising the revolving credit schemes implemented by Mathar Village Development Societies.

8. Ensuring proper deposit of monthly trust funds in the bank.

9. Obtaining the monthly assessment data and computerizing the monthly report and quarterly reports and sending them to the Rural Development Department.

10. Carrying out audit activities of Customs.

11. Supervision and counseling of livelihood assistance available to the members of the societies.

12. Obtaining, supervising and advising the financial assistance programs of Plunubu and Members of Parliament and Provincial Councils to the Associations.

13. Providing training in leadership, financial management etc. to the members of Village Development Associations, Matar Village Development Associations.

14. Getting the members of the association to work together for common activities like sampadaana, dengue eradication etc.

15. Compilation and standardization of data relating to associations on the Internet.

16. Supervising the contract work carried out by Village Development Associations, Mathar Village Development Associations.

17. To identify women headed families through Matar Village Development Associations and provide self-employment opportunities and training to stabilize their economy.

18. Providing awareness seminars and community development related training to the villagers through the Village Development, Matar Village Development Associations regarding drug abuse microfinance institutions.

19. Preparation of five-year plan and monthly and quarterly progress reports of Vurudanta Implementation Plan, sending to the District Rural Development Officer, Director of Rural Development.

20. Co-operation in sports competitions, cultural events and other activities organized by the Divisional Secretariat.

 In running condition

 ASWESUMA  Relief  Allowence

01.All duties related to maintenance of electronic equipment such as office computers, laptops, printers       and scanners.All duties related to maintenance of electronic equipment such as office computers,             laptops, printers and scanners.
02. Ensuring smooth functioning of internet connections like LGN, SLT Wifi etc.
03. Responsibilities related to repair of internet connections like LGN, SLT Wifi etc.
04. Duties relating to Divisional Secretariat Website.
05. Providing technical assistance and advice to officers.

01. Conducting guidance awareness program for G.E.D. ordinary students regarding high quality course selection.

1. To audit the internal control system of the Divisional Secretariat and other departments attached to the Divisional Secretariat and report to the Divisional Secretary.

2. Reviewing monthly payments and receipts and reporting weaknesses. 

3. To take steps to avoid wastage, lack of thrift, malpractice and corruption in the maintenance of public property.

4. Development Officer (Development); Monitoring and reporting on the financial and administrative activities of the offices.

5. Human Resources; Wasting, job dissatisfaction Observing and reporting performance appraisals.

6. Reviewing progress of projects.

7. Timely preparation of annual internal audit plan.

8. To ensure that the monthly accounts are forwarded by the Finance Branch to the District Secretariat Internal Audit Branch.

9. .Ensuring that the control systems in the Regional Secretariat and other departments attached to the Regional Secretariat are maintained.

10. Ensuring reduction of deficiencies by regularly reviewing the payment and receipt systems in the Divisional Secretariat and rectifying the deficiencies observed.

11. Ensuring proper maintenance of government assets. Taking steps to prepare the annual internal audit plan and ensure its compliance.

12. Ensuring that the procedures implemented from time to time by the District Chief Internal Auditor in conjunction with the Divisional Secretariat Management are properly carried out.

Samurdhi Head Office

• Coordination: Coordinating all operational duties and activities related to the Department of Samurdhi Development.

• Supervision: Supervising the duties, work plans, and field deployments of Samurdhi Development Officers.

• Management Coordination: Coordinating the duties of Samurdhi Bank Managers and Bank Society Managers.

• Financial Oversight: Maintaining and supervising the official regional account and the Social Security Fund account of the Department of Samurdhi Development.

• Correspondence Management: Taking immediate action on incoming correspondence/letters through the respective officers of the division without any delay.

• Report Approval: Verifying the monthly reports required to be submitted by the Samurdhi Division and presenting them for approval.

• Personnel Management: Handling the official duties/files regarding the personal files of Society Development Officers, and recommending and submitting salary increments for approval.

• Retirement Processing: Preparing and submitting the relevant files and documents when officers retire.

• Program Execution: Actively fulfilling all assigned responsibilities in programs designed for "Aswesuma" beneficiaries and low-income beneficiaries.

• Social Development: Implementing social development activities and initiatives for Samurdhi beneficiaries.

• Data Management: Collecting accurate data for the digital data systems introduced by the department to streamline office operations, and systematically updating/maintaining this data on a daily basis.

• Data Security: Maintaining the confidentiality and security of customer and institutional data in compliance with the laws and regulations introduced by the government for data protection.

• Allocation Management: Executing and coordinating all activities related to the financial/resource allocations received.

Samurdhi Maha Sangam (Samurdhi Community Based Bank Society)

01. Operating as a "Bank of Banks"

• Depositing the fixed deposits of Samurdhi Banks in appropriate commercial banks safely and in a manner that earns the highest interest.

• Monitoring and supervising Samurdhi Banks.

02. Mobilizing Savings

• Shramashakthi Savings Deposit

03. Provision of Loans

• Isuru Loan: Entrepreneurship loan for Samurdhi beneficiaries.

• New Entrepreneurship Development Loan: Entrepreneurship loan aimed at Samurdhi beneficiaries.

• Nilatharu Loan: Personal/self-requirement loan for the officers of the Samurdhi Development Department.

04. Livelihood Loan Operations & Support

• Recommending loans to be issued by banks (loans provided to beneficiaries).

• Providing career guidance and vocational training courses.

• Implementing skill development programs for outstanding entrepreneurs.

• Providing appropriate training to youth and connecting them with suitable employment opportunities.

• Identifying low-income individuals and providing them with trade-specific equipment/tools based on their livelihoods.

• Providing appropriate livelihood equipment funded by the Asian Development Bank (ADB) to help beneficiaries increase their income.

05. Social Development

• International Anti-Smoking Day Program:

  1. Fundraising initiatives.

  2. Utilizing collected funds to provide learning materials for underprivileged students and conducting training seminars for the Scholarship Examination.

• Shramadana (Community Volunteer Work) Programs.

Samurdhi Banks (Amban / Maruthankeny)

01. Mobilizing Savings Deposits

• Share Savings

• Member Savings

• Non-Member Savings

• Group Savings

• Diriya Matha (Empowered Mother) Savings

• Children's Savings

• Sisurakka (Student Protection) Savings

• Compulsory Savings

02. Provision of Loans

• Consumer Loan

• Distress Loan

• Livelihood Development Loan

• New Entrepreneurship Loan

• Family Development Loan

• Nilasara Loan

• Arunalu Loan

• Savibala Loan

• Rapid Development Loan

03. Special Promotional Programs

• Women's Day Savings Drive

• Sinhala & Tamil New Year Savings Drive

• Children's Day Savings Drive

04. Special Projects & Initiatives

• Trade Markets / Fairs:

  1. Women's Day Market

  2. New Year Market

• Women's Day Awareness Seminars

• Vocational / Technical Training – Vidatha (Through the Vidatha Resource Center)

1. Registration of Hindu Temples,Registration of Hindu Temples,
2. Registration of Hindu Moral Schools
3. Conducting Hindu festivals, festivals,
4. Organization of Divine Village Program Schemes 
5. Nayanmars perform Kurupoosa events 
6. Issuance of identity card for priests 
7. Conducting national creativity competitions 

1. Recommendation and submission of family history reports of women going abroad as domestic helpers as per appropriate circulars.

2. To provide necessary guidance to those intending to go for foreign employment.

3. Providing welfare schemes and counseling to children of migrant workers.

4. To socialize the returning employees after serving abroad and engage them in livelihood programs.

5. Conduct public awareness programs on safe migration, human trafficking and human trafficking.

6. Preparation of family development plan and social reports for families of migrant workers and returnees after serving abroad.

7. To protect the interests of migrants and returnees.